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Constitution

ARTICLE 13 - General Meeting & Quorum

  1. The management of the Association is vested in a General Meeting of the members. At least one half of the total voting members or twice the number of council members. whichever is the lesser. must be present at a General Meeting for its proceeding to be valid and to constitute a quorum.

  2. If half (1/2) an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date not exceeding thirty (30) days to be decided by the Council; and if a quorum not present half (1/2) an hour after the time appointed for postponed meeting, the members present shall have the power to proceed with the business of the day but they shall not have power to alter the Constitution of the Association or to make decision, affecting the whole membership.

  3. An Annual General Meeting of the Association shall be held as soon as possible after the close of each financial year on a date and at a time and place to be decided by the Council. The business of the Annual General Meeting shall be:

    (a) To receive the Council's report on the working of the Association during the previous year;

    (b) To receive the Treasurer-General's report and the audited account, of the Association for the previous year;

    (c) To appoint one legal advisor and the auditors for the ensuing year;

    (d) To deal with such other matters as may be put before it;

    (e) To elect triennially a council for the ensuing three (3) years.

  4.  Notice of the Annual General Meeting stating the date, time, place and the agenda shall be sent by the Secretary-General to all members not later than fourteen (14) days before the date fixed for the meeting together with the following:

    (a) A copy of the minutes of the previous general meeting;

    (b) A copy of the audited accounts and reports;

    (c) Proposed resolutions of amendments to the Constitution;

    (d)Nomination papers

    (e) Proxy form

    (f) Budget for the ensuing year

  5.  Members shall lodge twenty-four (24) hours before a scheduled meeting a proxy form nominating their representative to attend the meeting and to vote on their behalf. All proxy form must bear the Common Seal of the member and duly signed by the authorised signatories. Such proxy forms when duly signed and sealed shall be conclusive proof of the authenticity of the proxy. A representative without a proxy form shall not be eligible to vote.

  6. Votings other than for election of Council Members shall be by show of hands unless otherwise required by members present. All matters shall be decided by a simple majority vote.

 

 
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